Bylaws


Council of Educational Administrative and
Supervisory Organizations of Maryland

BY-LAWS

Article I – DUES


Each member organization shall pay annual dues of a fee set by the Executive Board for the ordinary and necessary operational expenses of the Council. Emergency assessments may be made with the consent of two-thirds (2/3) of the member organizations.

Article II - DUTIES OF THE OFFICERS

The President shall preside at all meetings of the Executive Board and shall perform such duties as usually pertain to that office.

The President Elect shall assume the duties and responsibilities of the President in case of the President’s absence or inability to serve.

The Executive Director shall keep minutes of all meetings of the Executive Board, collect dues, receive and disburse funds of the Council as authorized by the Executive Board, issue regular financial statements, serve as the coordinator of all standing committees, serve as Historian preparing an annual history, and make such annual reports as the Executive Board shall require. The Executive Director shall participate in an annual evaluation conducted by the President, President Elect and Past President of the Council. The Executive Director may be compensated by the Council for performing these duties.

Article III – VOTING

Member Organizations “in good standing” shall be defined as any Organization not in arrears in their dues obligations.

Only member organizations which are in good standing, or their representatives, are authorized to vote.


Article IV - EXTENSION AND TERMINATION OF COUNCIL MEMBERSHIP

Admission of other organizations to membership in the Council shall be by petition of the organization or institution requesting such membership, and upon a two-thirds (2/3) affirmative vote of the Executive Board of the Council.

a. The petitioning organization shall be primarily made up of individual members who are employed in an educational setting or are directly responsible for the education of persons in grades preK-16.

b. Each member organization shall be allowed one (1) vote in the admission of a petitioning organization.

Termination of membership in the Council may occur as a result of:

a. Non-payment of dues by January l, or

b. Formal resignation by the organization, or

c. Action by two-thirds (2/3) affirmative vote of the Executive Board of the Council with each member organization allowed one (1) vote in the termination of a membership of an organization.

Article V - BY-LAWS CHANGES

Changes to the By-Laws may be made by a two-thirds (2/3) affirmative vote of the Executive Board. Each member organization shall be allowed one (1) vote in the amendment process.

Article VI - RULES OF PROCEDURE

The most recent edition of “Robert’s Rules of Order” shall be followed by the Executive Board at all of its regular and special meetings.

Article VII - QUORUM

A quorum shall consist of a majority of member organizations being present.

Article VIII - ALTERNATE REPRESENTATIVE

When any named representative is unable to attend, an alternate may be designated by the member organization.

Article IX- FILLING OF VACANCIES ON THE EXECUTIVE BOARD

Vacancies in organizational representation to the Executive Board shall be filled by the member organization or institution within thirty (30) days and may be done electronically.

Article X – FILLING OF OFFICER VACANCIES

Not withstanding the provisions of Article V Section 8 of the Constitution, any vacancy in the Office of President shall be automatically filled by the then President Elect for the balance of the President’s term as well as his/her own term as President. The Immediate Past President’s term of office will be extended to coincide with the end of the then President’s term(s) of office.

In the event of a vacancy in the office of President Elect, a special election shall be conducted by the Executive Board, within thirty (30) days, to fill the balance of the President Elect’s term office. Each member organization shall be allowed one (1) vote.

Article XI- ANNUAL CONFERENCE

The organization shall participate in a collaborative annual conference on important issues in education in the State. Other conferences may be sponsored by the organization as appropriate. It is intended that the annual conference be self supporting. The Executive Board shall be involved in the approve of the theme, time, and place of the conference.

Ratified 4/26/71
Revised 7/83
Revised 7/89
Revised 6/92
Revised 6/93
Revised 11/97
Revised 6/20/06

Revised 12/9/2013